Job Information
IQVIA Senior Corporate Paralegal (Hybrid/Remote) in Parsippany, New Jersey
Key Responsibilities
Legal Entity Management & Corporate Governance
Handle requests for US legal entity support, including: completing ultimate beneficial owner (UBO) and know-your-customer (KYC) forms; providing guidance on signing authority questions; obtaining apostilles; notarization; and drafting incumbency and secretary’s certificates, cover letters, and/or other routine corporate documents
Oversee US legal entity maintenance, including: reviewing required state-level filings (e.g., annual reports, qualifications, withdrawals); drafting resolutions, written consents, and officer certificates; onboarding and integrating newly acquired/created legal entities
Maintaining filing deadline calendars and other resource documents for global legal department
Oversee maintenance and updates of global legal entity database (CSC Navigator)
Act as primary liaison with U.S. registered agent (i.e., Corporate Service Company)
Board and Stockholder Meetings
Support drafting of corporate meeting materials, e.g., agendas, resolutions, written consents, and minutes
Interface directly with senior level management and provide support for board meeting-related requests
Manage collation and distribution of meeting materials for Board of Directors using BoardVantage
Support preparation of proxy materials and coordination of vendors supporting proxy process (i.e., Broadridge, AST, printer) and logistics for Annual Shareholders’ Meeting.
Securities Law Compliance
Handle technical preparation, formatting and filing of Form 8-Ks and the Proxy Statement
Support Environmental, Social & Governance (ESG) Report and Proxy Statement process through project management, maintaining calendars, updating disclosure, and proofreading
Conduct research on disclosure practices on platforms like Intelligize and/or EDGAR
Manage due diligence production and virtual data rooms for capital markets transactions
Investor Relations
Support Investor Relations through researching and monitoring voting policies and practices of institutional investors and maintain a master tracker of investor priorities and voting history
Coordinate verification projects for ESG rating agency data
Support coordination of compliance with various ESG disclosure frameworks
General Corporate
Manage certain legal billing matters
Support management of service of process
Qualifications & Skills
Bachelor’s Degree required; certification from accredited paralegal program preferred;
Bachelor’s Degree required; certification from accredited paralegal program preferred
Minimum of six+ years of legal experience as a corporate paralegal with a large law firm or a mix of experience with a large law firm combined with in-house experience with a publicly traded corporation
Strong organizational, planning, and project management skills and willingness to take ownership of special projects and drive them to successful completion
Strong attention to detail and demonstrated ability to produce reliably error-free work product
Ability to work simultaneously on multiple priorities and to properly prioritize among them
Excellent interpersonal and communications skills, including ability to be professional, efficient, and thoughtful in both in-person settings and in written materials (emails, chats, written work product)
Ability to engage in professional manner with senior level management of large, publicly-traded company
Demonstrated ability to work efficiently and with a high energy level in a fast-paced environment
Ability to work independently, including spotting and resolving unexpected issues
Ability to establish and maintain effective working relationships with coworkers, managers and third party vendors
Excellent skills using MS Office Suite: MS Excel, MS Word, MS PowerPoint; experience with MS Teams, legal entity management software (e.g., CSC Navigator), legal billing software (e.g., Counsel Link) preferred; experience with MS SharePoint, BoardVantage, Wdesk (Workiva), and Intelligize a plus
IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at https://jobs.iqvia.com
We are committed to providing equal employment opportunities for all, including veterans and candidates with disabilities. https://jobs.iqvia.com/eoe
IQVIA’s ability to operate and provide certain services to customers and partners necessitates IQVIA and its employees meet specific requirements regarding COVID-19 vaccination status. https://jobs.iqvia.com/covid-19-vaccine-status
The potential base pay range for this role, when annualized, is $95,600.00 - $157,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.
IQVIA is a world leader in using data, technology, advanced analytics, and expertise to help customers drive healthcare – and human health – forward. Together with the companies we serve, we are enabling a more modern, more effective and more efficient healthcare system, and creating breakthrough solutions that transform business and patient outcomes.
To get there, it takes diverse skills and a curiosity to explore new possibilities. No matter your role, everyone at IQVIA, including our colleagues at Q² Solutions, contributes to our shared goal of improving human health. Thank you for your interest in growing your career with us.
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