Position Title:Business Administrator I

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree

Preferred Qualifications:2+ years of office management experience

Experience working with billing systems.

Experience with account auditing and reconciliation, working with accounts. payable and credit card transactions.

Degree in accounting or related field.

Experience working with a Internal and External Stakeholders.

Job Description:

The College of Veterinary Medicine (CVM) is accepting applications for the Business Administrator I to provide Support to the Office of Research and Graduate Studies. The College has a significant research enterprise primarily associated with health of animals and humans. In this role, the qualified candidate will work heavily with a variety of research focused faculty and staff with administrative support, Research Program Support and Event Planning:

Administrative Support:

• Serve as Cost Center manager for the Office of Research and Graduate Studies

• Monthly Faculty Research meetings: Schedule, promote, secure speakers, create agenda

• Process department requests

• Run monthly reports

Research Program Support:

• Financial Reporting

• Release internal Call for Proposals, Proposal review, ranking, and award letters

• Participate in the training workshops and networking events for Faculty Research Development

• Support the Summer Scholar Research Program with securing of funds, tracking student data, documentation, travel, stipends and other scheduling.

Event Planning:

• Coordinate venue, food and registration for CVM Research Activities

• Outreach to grad students and postdocs to present and participate in college events

• Coordinate travel arrangements for guest speaker

Example of Duties

• Represents the department on business affairs and/or faculty affairs to the institution community.

• Monitors and interprets operational policies and procedures in areas such as information technology, communications, and facilities.

• Prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.

• Assists in establishing financial and operational systems to monitor, control, and verify expenditures and carry out financial analysis.

• Manages day-to-day operational needs of a department.

• May assist with employment business needs such as hiring of students, timekeeping responsibilities, and scheduling.

• May supervise students.

Level Guidelines• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode• Works on problems and issues of somewhat limited scope• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate• May lead projects of limited scope and complexity• May provide guidance to students

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS807

Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date: May 8, 2024

Posting Close Date:May 22, 2024

Job Requisition Number:R14618

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .

If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.